by Lacey Partipilo and Colleen Frazier
Like any good business owner, you want to provide the best possible work environment for your employees. What you may not realize is that a fractured talent management system has an incredibly detrimental impact on your entire team.
Many businesses manage HR and payroll through a patchwork of software solutions and vendors, which leads to communication breakdowns and inefficiencies between platforms. It’s perfectly natural. This patchwork tends to accumulate over time, but the frustrations experienced by your team can damage team morale.
Instead, today’s software solutions integrate both payroll and all of your HR processes into one, seamless whole. Integrated HR and payroll software is one of the keys to building a happy, efficient team, and in truth, the talent you need to hire is looking to these modern, simple efficiencies as a marker of quality for your company.
Read on for just a few of the reasons that integrating your payroll, hiring & onboarding processes, document storage and benefits administration tools benefits your business.
1. Integrated HR and payroll software saves time.
Hopping back and forth between platforms to garner necessary information takes up hours of valuable time.
When support is needed, it takes even more time to track down the correct contact for each platform. (Plus the added time spent actually making contact with them!)
Once you’re able to establish a rapport, there’s still a chance your trusted contact at any given company will be absent on occasion. Even if it’s only temporarily, you’ll just be wasting more time back at square one.
Having all of your processes in one, easily accessible place with one consistent support team is simply more efficient.
2. Integrated software prevents redundancy.
When you’re forced to work across several platforms at once, even simple updates require multiple entries. This is just a waste of your team’s time and, by extension, your money. It can also result in duplicate entries causing confusion and costing even more time to remedy.
Integrating your systems cuts back the risk of human error and mismatched information in data entry. There’s no need to worry if your separate systems are communicating properly or if the people involved are making mistakes. Integration prevents employees’ important details and critical deadlines from falling through the cracks.
3. It improves the employee experience.
Employees have enough on their plates just honing the skills necessary to do their own jobs. It’s not fair to them to also expect them to learn multiple platforms and systems just to access their own benefits and payroll information.
Your team expects leadership to have their act together, and a fractured payroll and HR process breeds distrust. In a climate already struggling with employee retention, focusing on a positive employee experience helps you hang on to your team.
4. Finding software to cover both HR and payroll saves money.
It might seem tempting to shop around for the “best” prices in order to cobble together a system of different programs and platforms to support your payroll and HR needs. Seeing each individual service as a separate line item in your budget may even seem comforting; you can see exactly what you’re paying for.
This strategy might have made sense as your business was starting out, but as your company grows, this tactic won’t really save you any money, and it certainly won’t save you any trouble.
Integrating all your processes in one place results in one charge with no sneaky add-on fees or service charges. Plus, time equals money, and we’ve already mentioned the time combing your systems saves.
5. Integrating HR and payroll with the right software solution keeps your team connected to critical resources.
In a world where many employees have settled into permanent WFH and hybrid models, it’s crucial that employees be able to easily access their information and receive immediate assistance outside of your physical office. They can no longer pop down the hall to HR when they need help or have a quick question.
There are also times when critical moments, like open enrollment, can slip by without day-to-day interaction with your HR team. This is inconvenient for your team and can create a compliance issue for you. An integrated platform protects your team against missing these kinds of important deadlines or notifications.
While it’s great to have an integrated payroll and HR system in place, it performs best with expert support to guide you through its use.
Schedule a call here to learn how Xenium’s Complete HR + Payroll unites all of your HR functions into one, streamlined platform with dedicated, expert support.